Guides

No Replacement Required – No replacement is required for this absence. Unfilled – No portion of the absence is filled.

Option 1: From the User Profile section, select Email Log.

We added 2 privileges that you will need to select in order to use this feature:

Step 1: From the Administration section, select User Accounts.

Please follow the steps below to unregister attendees to a PD event.

Follow the instructions below to turn off contacting replacements during the upcoming Winter or March Break.

Step 1: Go to the list of applicants that have applied to your posting.

Step 1: From the Applicants section, select Search Applicants.

For PD events where supervisor is required, the employee’s supervisor/admin would require approving the request to attend the PD event before the employee can successfully complete their registration.

Step 1: Check the white box of the left of the applicant(s) name you want to email. Click the Send Email button at the bottom of the page.

Step 1: From the Applicants section, select Search Applicants.

Step 1: From the Applicants section, select Search Applicants.

Step 1: From the Applicants section, select Search Database.

Step 1: From the EasyConnect section, select Search Absence.

The following manuals will provide you with instructions on how to navigate ApplyToEducation as a PD administrator, as well as answer many of the questions that may arise while using the site.

Step 1: From the Applicants section, select Search Applicants.

Step 1: On the Absence Details page click Review Contacts in order to view the replacements and the status of their contact.

There are multiple options available to review registered participants and to generate the attendance sheets for created PD events.

When editing a PD Event automatic email notification are sent to all registered participants if the Session Start/End Times are changed and or if the Location or Description is modified.

Click on a # and then click on absences to enter the missing information.

Step 1: Individual adjustment logs can be viewed on the Employee Adjustment Summary page when you expand a specific entry and click Yes/No for Sent to HR.

Employees use their PD Catalog to register for PD events and sessions.

Follow the below instructions to add an Occasional/Casual employee to your School/Location Preferred List.

If the absence % is edited to zero, this will trigger a change request to signal to HR that the absence record is no longer required.

Step 1: Under the EasyConnect section, select Staff List.

Step 1: Select the Job Category you want to post your job to, then add the additional categories from the Open To section.

Step 1: From the User Profile section, select Portfolio Preferences.

Step 1: From the Administration section, select Schools. Step 2: In the Absences On-Hold section, enter the # of absences per day.

Step 1: When looking at the list of applicants that applied to your position scroll to the bottom and click Edit Search to View OCT qualifications.

Step 1: From the Job Postings section, click Post a Job.

Step 1: Find your applicants within a job posting, interview/event or from an applicant search.

Step 1: From the Job Postings section, click Search Jobs. Put in any criteria and click Search.

The Interview Scheduler is one of ApplyToEducation’s newest modules added to our end-to-end solution for School Districts. This manual will provide you with instructions on how to use the Interview Scheduler, as well as answer many of the questions that may arise while using the Interview Scheduler.

Step 1: Create your job posting. Click Save as Pending or Activate the job posting.

Step 1: From the Job Postings section, click Post a Job.

Step 1: Scroll down to the bottom of a posting and under the Notifications section; click YES to the question, “Do you want to be notified when an applicant is hired for this position?”.

Step 1: The applicant can click the link or copy/paste it into their web browser to select an interview timeslot.

Step 1: From the User Profile section, select User Groups.

You will have the following 2 options when reviewing applicant scores:Option 1: Select the candidates and click the View Test Scores button.

Step 1: From the Scheduler section, select Interview & Events. Click New.

Option 1: Conduct an Applicant Search to view their Applicant Info Page.

Step 1: Click on the event from the Interviews & Events page and scroll to the Dates/Times section on the page.

Step 1: Search the applicant and open their portfolio by clicking on their name.

Step 1: From the Scheduler section, select Interviews & Events.

Step 1: Click on the Interview in the description column. Scroll to the Date/Time section and right click on your mouse to select Show Detail.

Step 1: From the Job Postings section, click Job Postings Templates.

Step 1: From the EasyConnect section, select Create Absence. Select Location, Employee Group (e.g. Elementary Teacher, ECE, etc.) and if the absence requires a Replacement (Y/N).

There are multiple options available to generate reports on PD events.

If an applicant is greyed out in a job postings, they will not be searchable in the database. These applicants are only visible within a job posting.

Step 1: Find the absence that requires editing by searching for it on the Absence List or Search Absence pages then click the Code to view the Absence Details.

EasyConnect can be used to create absences, contact replacements, and fill openings. The following manuals will answer questions you may have.

Step 1: Individual selections for the absent employee or replacement employee can be deactivated by selecting the entry and clicking Deactivate Selection (A cancellation email will be sent to the replacement if a replacement employee selection is deactivated).

Simply click on a # to view the absences.When you click on a # or the Absence List, you can select Today or Tomorrow to review current absences.

Step 1: From the Administration section, select Schools to view the list of schools in your District.

Step 1: From the Administration section, select Manage Job Posting Folders.

Step 1: From the Administration section, select Customize Fields.

You can now customize your view when looking at a list of applicants.

Step 1: From the Administration section, select Email Templates.

Step 1: From the EasyConnect section, select Create Absence. Select Location, Employee Group (e.g. Elementary Teacher, ECE, etc.) and if the absence requires a Replacement (Y/N).

1. In the Scheduler section, click on Manage/View PD Events.

Step 1: From the Administration section, select Manage Applicant Tags.

PD events may only be deleted if there are no registered participants in the event. Select the event which requires removing and click Delete at the bottom of the Manage/View PD Events page.

Step 1: From the User Profile section of your employer account, select User Profile.

Copying a PD event will save you time when creating multiple events with similar content.

Step 1: From the Scheduler section, select Interview & Events. Option 1: Click on the numbers to see the Accepted, Pending or Invited applicants.

Step 1: In the EasyConnect section, select Absence List. Click on the code in Green to review the details.

Click on Export Workflows in the Administration section. From the Homepage, simply click on a # to view the absences for the indicated work flow step.

Step 1: In the Applicant Info page, click edit beside the Employee ID #.

The following manuals will provide you with instructions on how to navigate ApplyToEducation as an administrator, as well as answer many of the questions that may arise while using the site.

Step 1: From the Applicants section, select Internal Applicant Requests.

Step 1: Open the applicant’s portfolio you wish to add a note to.

External and Approved Occasional ApplicantsAll non employees and Occasional Employees can view and apply to these job types.

Step 1: Click the Name box and click Applicants Report at the bottom of the page.

Step 1: Select the applicants you wish to shortlist and click on the Shortlist button.

Step 1: From the Administration section, select Customized Questions

Step 1: Select the applicants you wish to shortlist and click on the Assign button.

STEP 1: To delete your current Job Alerts, please go to the Manage Job Alerts page in the Job Postings section.

STEP 1: Click Search Jobs under the Job Postings section. On the right-hand side, you find a section called ‘Job Alerts’.

Here are some scanning tips that will assist you with achieving the correct file size for uploading.

STEP 1: Log into your account and click on Qualifications under the Portfolio section.

STEP 1: You will be required to fill out the Personal Information page under the Portfolio section. Once you have completed this section, please continue through the Portfolio.

STEP 1: If you have an existing simplication account, but have not applied to this district before. Click Link Accounts.

Every year your account needs to be renewed, so that the employer knows that you are still interested in applying.

Step 1: If you need to cancel the PD session, click on PD & Events and PD Catalog.

Step 1: Hover over the PD & Events section and click on PD Catalog from the menu to find your available PD Sessions.

Step 1: Hover over the PD & Events click on PD Catalog from the menu to find your available PD Sessions.

If you receive the message “Access Denied”, ensure the document is not already open on your computer. If it is, close it and retry.

Google ChromeStep 1: Click on the 3 vertical dots (right-hand side of browser) to access Menu bar.

There are a few possible reasons why you are unable to generate the job posting which you would like to submit your application to, they are the following:

User name already exists: The user name is already in use by another applicant in our system. Please choose a different username to register your account.

EIN stands for Employee Identification Number. An EIN is given to each employee by your School Board and is used to Accept EasyConnect assignments offered by phone.

Step 1: Hover over the EasyConnect section, click on On-Call List.

Step 1: Hover over the EasyConnect section, click on Assignments Offered.

Step 1: In the EasyConnect section, click on My Absences.

When viewing an accepted assignment, if you see the ability to cancel the absence you can do so after you enter your reason.

In order to accept/decline an offer through the phone (EasyConnect) please do the following:

Step 1: Hover over the EasyConnect section, click on My Absences. Click on the code in Green to review the details.

Step 1: Hover over the EasyConnect section and click on Create Absence. Select if a Replacement is required (Yes/No).

Step 1: Hover over the EasyConnect section, click on Create Absence. Select if a Replacement is required (Yes/No).